TopJek is an immediate on demand motorbike courier and person transport service based on cutting edge disruptive technology. We are launching our service in Q1 2016 in Jakarta in line with our rapid national and international growth strategy.

We have a career opportunity for a Procurement Office Manager & PA. This position reports directly to the Board of Director. The Procurement Office Manager & PA will be directly responsible for all procurement activities as well as the maintenance of all office infrastructure. The main role is to support department managers in defining the requirements specification and supplier selection criteria, complete all necessary steps for requisition sign off, actively pursue multiple offer options from suppliers, support in the selection process and ensure document preparation for CEO sign off. The Procurement Office Manager & PA will work closely and coordinate with the Finance & Controlling Manager to ensure that budget and account payable requirements are met. He/she will also be directly responsible for managing all day-to-day as well as all maintenance actions required for a well running office infrastructure. The person will be a key member of the management team.

As the Procurement Office Manager & PA you will be required to undertake the following tasks:

1. Ensuring accurate and efficient management of correspondence, invitations, files, records and databases of contacts;
2. Providing support to implementation and monitoring of meetings and events as required. Prior to such activities, ensure necessary documents for Working Groups are copied and distributed timely;
3. Managing travel, accommodation bookings, transport, catering and important documents.
4. Ensuring an effective and safe working environment: oversight of security services for the building, staff amenities, furniture and equipment, stationery and supplies, phone and internet provision, hardware and software, electronic aids, IT support services;
5. Coordinating activities and information flow between Departments;
6. Allocating, supervising and supporting staffs who provide secretarial services and support staffs, particularly office boys, security guards, and drivers.
7. Supervise and support staff through development opportunities and performance management; develop and support a positive work culture and effective interpersonal relationships;
8. Liaise with Board of Director and ensure timely provision of information and support; and ensure effective collaboration in provision of administrative support.
9. Punctual and precise is a must.

Specifict Requirement:

1. Having degree from international recognise university is a must;

2. Fresh Graduated Degree from Singapore or Australia majoring in international business or hospitality/tourism are encourage to apply;
3. Have experience to work from other country as part time, especially in support function of startup organisation is preferred;

4. Age below 27 yo is preferred;

5. Having hobby to travel to foreign country is preferred;

6. Able to use technology effectively to support the operations of the company;

7. Fluent in written and spoken English and Bahasa is a must; and

8. Fluent in written and spoken Mandarin is a plus.